Access all Band Booster Meeting Information on this page.

Thank you for all of your continued support and for your dedication to your child's music education!

Ms. Davis Contact info:

e-mail: davisel@rss.k12.nc.us

office phone: 704-279-5232 ext 138

Please see the minutes from previous meetings below.

East Rowan/Erwin Band Boosters

Meeting:  January 10, 2012

The meeting was called to order by Tommie Cato.

The Secretary’s report from the prior meeting of November 11, 2011 was presented.  A motion was made, seconded and approved to accept the report.  Reports from future meetings will be posted on school notes under the Band Booster Meetings. 

The Treasurer’s report from the prior meeting of November 11, 2011 was presented.  A motion was made, seconded and approved to accept the report.

ERWIN BAND: (Mrs. Ferguson)

The Christmas band concert and Arts Café was combined.  It was a huge success and this may be done again in the spring.

The Pre-Festival concert is scheduled for February 16th but may be changed to the 23rd.  A clinician will be brought in to help with the music.  Further information will be sent to parents.

All County Band will be on February 24th and 25th at Carson High School.

A student teacher from Pfeiffer College will assist the students beginning next week.

A meeting will be held for the upcoming trips for 6th, 7th and 8th grade band students on February 2nd at 6:00 p.m. at Erwin Middle School.  More detailed information regarding the trips will be given at that time.

The Spring Concert is tentatively scheduled for May 17th.

EAST ROWAN MUSTANG REGIMENT: (Miss Davis)

The Marching Band Banquet was a huge success.  Miss Davis thanked all involved in the preparations.  A special thank you to Tommie Cato for cooking and catering the meal.

The Jazz Band played at the Veterans Administration Christmas Party.

All District auditions were held and Jordan Owen placed for 9th chair clarinet.

Three students will be auditioning for All District Jazz Band.

All County auditions will be held on February 11th at North Rowan High School.

A proposed budget of $975.00 was presented for the Jazz Band.  A motion was made, seconded and approved to accept the budget.

A proposed budget of $2,600.00 was presented for the Wind Ensemble and Concert Band.  A motion was made, seconded and approved to accept the budget.

OTHER BUSINESS:

A recommendation was made that the band patches be ordered directly from Herff-Jones instead of the Thread Shed as this might cut the costs.  It was noted that The Thread Shed had donated the letter jacket for a raffle this past year and we may want to look into which option would be best for the band.

Clay Honeycutt has been assisting with the marching band this year and has spent numerous hours each week and weekend during practice, football games and competitions.  He received a small county stipend; however, Miss Davis asked if he could be compensated with a monetary donation from the band account.  A motion was made, seconded and approved to give Mr. Honeycutt the sum of $300.00 for his assistance. 

Many other volunteers helped with the band this past year, especially with the trailers, equipment and driving buses.  Reimbursement was made for the costs of gas and it was reinforced for all volunteers to keep their future receipts for reimbursement.

Miss Davis has helped the band cut costs with obtaining her CDL this year.  It was suggested that a donation of $100.00 be given to Miss Davis for driving the bus this year; however, Miss Davis declined the donation and wanted it to stay in the band account.

The next band boosters meeting will be on February 7th at 6:30 p.m. in the East Rowan  Band room.

There being no further business, a motion was made, seconded and approved to adjourn.

Respectfully submitted,

Linda Crouch

Secretary Band Booster Page:

East Rowan/Erwin Band Boosters

Meeting:  November 1, 2011

The meeting was called to order by Tommie Cato.

The Secretary’s report from the prior meeting of October 4, 2011 was presented.  A motion was made, seconded and approved to accept the report. 

The Treasurer’s report from the prior meeting of October 4, 2011 was presented.  A motion was made, seconded and approved to accept the report.

FUND RAISING:

The fruit sale has ended.  Based on the figures at the present time we have a profit of $1,700.00 for Erwin Middle School and a profit of $850.00 for East Rowan High School.  It was noted that Victoria Wagner’s (former band student) father sold 57 cases of fruit.  The student profit from his sale will be given to a needy band student’s account.  Delivery of the fruit will be on December 1^st and volunteers are needed for that day.

ERWIN BAND: (Mrs. Ferguson)

Students from the 8^th grade band joined the East Rowan Mustang Regiment on Football Friday night.  They played “Big Blue” in the stand with the band and saw first hand what it was like to be in a marching band.  It is being considered to open this night up to the 7^th grade band students also.

Approval has been given for the following trips:

8^th grade band – Williamsburg, VA- March 30 & March 31^st

7^th grade band – Myrtle Beach, SC – April 27^th

6^th grade band – Carowinds – April 21^st

All County auditions will be held on November 7^th for 7^th & 8^th grade students.

Winter Concert to be held on December 8^th

Plans are being made for the Arts Café.  All band students can play solo or with Mrs. Ferguson.  The Chorus Department and Art Department also participate in this event.  Date to be announced at a later time.

Band students may also be playing at the Anti-Bullying concert (date to be announced)

EAST ROWAN MUSTANG REGIMENT: (Miss Davis)

The Mustang Classic was a huge success.  The estimated profit at this time is over $5,000.00.  Several other vendors are to send in their money.  Several items that helped this year were donations from food providers,  fewer judges, less security and the refurbishing on old trophies.  It was suggested that we look into using Catawba College band students as judges in the future and also finding other sources for the trophies. Teresa Rufty (chairperson for the Mustang Classic) thanked everyone for all their help and participation.  A new chairperson will be needed next year as this is Mrs. Rufty’s last year with the band boosters.

The Letter Jacket raffle profited $378.00.  The letter jacket was donated by Dave Loflin from The Thread Shed and would like to do this again next year.  The winner of the raffle was Amy Cozart.

The East Rowan Mustang Regiment’s last competition was on October 29^th.  They placed 2^nd in percussion, 2^nd in general effects and 3^rd in Drum Major.

The band participated in the Livingstone Homecoming parade and earned $250.00. 

Upcoming Dates:

November 8^th @ 7:00 p.m. – Fall Concert

November 11^th – Veteran’s Day parade

November 15^th – ROTC inspection program

November 23^rd – Holiday Caravan parade

The Winter Concert will possibly be the last  week before Christmas break.

Plans are being made for the Christmas Party.  Tommie Cato will contact the Rescue Squad to see about using their building again this year.

There is no planned spring band trip.  Several options are being reviewed for the bands to perform in local areas.

The band room has a new ice machine with a total cost of $3,759.66.  SEER had agreed to pay for one-half of the cost of the machine.  SEER made the full payment for the ice machine and they need to be reimbursed for the band’s half.  A motion was made to take the amount of $1,879.83 from the profits of the Mustang Classic to pay SEER.  The motion was seconded and approved.

The Concert Band has a negative balance of $1,408.84 and needs to be replenished.  A motion was made to take the amount of $1,408.84 from the profits of the Mustang Classic to replenish this account.  Said motion was seconded and approved.

Clay Honeycutt has been assisting with the band this year.  Miss Davis asked if he could be compensated with a monetary donation.  It was also mentioned that the volunteers that helped with the trailers, etc…. during the football games and competitions be compensated.

A voluntary audit has been suggested for the band association.  This will be reviewed and discussed at a future meeting.

A committee to review the existing by-laws has been formed.  The four individuals for this committee will be Gina Starnes, Wendy Safrit, Kenneth Peeler and Ruth Jacobs. All proposed changes will be voted upon by the band boosters association.

OTHER BUSINESS:

A question was raised as to how the band meeting information was relayed to students and parents.  Miss Ferguson stated that it was in the band handbook that was given to her students at the beginning of the school year.  The parents signed a slip that they read the handbook and returned it to her.  All important dates are also listed on the website and ConnectED.  Miss Ferguson also stated that it was written on the board for the students.  Miss Davis also stated that it was listed on schoolnotes.com and that she also mentioned it to her students.  Wendy Safrit offered to send out post cards to all parents reminding them of upcoming meetings at her cost, if that would help.

All County Band auditions will be held in January or February.

The next band boosters meeting will be on January 10 at 6:30 p.m. in the East Rowan  Band room.

There being no further business, a motion was made, seconded and approved to adjourn.

Respectfully submitted,

Linda Crouch

Secretary

East Rowan/Erwin Band Boosters

Meeting:  October 4, 2011

The meeting was called to order by Miss Davis.

The Secretary’s report from the prior meeting of September 13, 2011 was presented.  A motion was made, seconded and approved to accept the report. 

The Treasurer’s report from the prior meeting of September 13, 2011 was presented.  A motion was made, seconded and approved to accept the report.

FUND RAISING:

The fruit sale will run through October 21^st for Erwin students and through October 26^th for East Rowan students.

The Letter Jacket Raffle will end on October 21^st  and the winner will be announced at the football game that night, which is also Senior Night.

ERWIN BAND: (Mrs. Ferguson)

All County Band auditions will be held on November 7^th.

Waiting on approval for the following trips:

8^th grade band – Williamsburg, VA- March 30 & March 31^st

7^th grade band – Myrtle Beach, SC – April 27^th

6^th grade band – Carowinds – April 21^st

A reminder was given to all students to take their instruments home every day.

Reminder that 6^th grade practice sheets are due every Wednesday.

Winter Concert to be held on December 8^th

Band students may also be playing at the Anti-Bullying concert (date to be announced)

EAST ROWAN MUSTANG REGIMENT: (Miss Davis)

Midterms will go out on October 7^th.

Practice logs will be collected next week.

The Marching Band Preview show went very well.

The East Rowan Mustang Regiment will have three more competitions-Providence, Ramseur-Eastern Randolph and Porter Ridge.

Two parades have been scheduled:  Veteran’s Day – November 11^th and the Holiday Caravan – November 23^rd.

All County Band auditions will be held in January or February.

The Mustang Classic will be held on October 8^th.  A lot of volunteers are still needed to help in many areas.  A special meeting will be held on October 6^th in the East Rowan band room for all those involved with the Mustang Classic, including volunteers.

The next band boosters meeting will be on November 1st, 2011 at 6:30 p.m. in the Erwin Band room.

There being no further business, a motion was made, seconded and approved to adjourn.

Respectfully submitted,

Linda Crouch

Secretary

East Rowan/Erwin Band Boosters

Meeting:  September 13, 2011

The meeting was called to order by Mrs. Ferguson.

Introduction of officers for the year were identified:  Tommie Cato-President, Teresa Rufty, Vice-President, Wendy Cato- Treasurer and Linda Crouch-Secretary.

MEETING SCHEDULE:

The meeting schedule for the upcoming year will be:

October 4, 2011

November 1, 2011

January 10, 2012

February 7, 2012

March 6, 2012

April 24, 2012 (Annual meeting and voting of officers)

May 15, 2012

All meetings will be at 6:30 p.m. unless otherwise announced. 

The Secretary’s report from the prior meeting of August 9, 2011 was presented.  A motion was made, seconded and approved to accept the report.  Future reports will be provided all individuals on the e-mail list.

The Treasurer’s report from the prior meeting of August 9, 2011 was presented.  A motion was made, seconded and approved to accept the report.

FUND RAISING:

Fruit sale will be from September 16^th thru October 1^st.  The large boxes have increased in price by $1.00 and the smaller boxes by .70.  Last year a total of 490 boxes were sold between both schools and had a net profit of approximately $1900.00.  It was decided that we would not increase the cost of the fruit due to the economy.  Volunteers will be needed to help with the distribution of the fruit.  Mr. Wagoner will continue to see fruit this year and the proceeds from his sale will be used for band share fees for a student in need.

Letter Jacket Raffle – The Thread Shed is donating a letter jacket for us to sale.  Raffle tickets will be sold as 1 ticket for $2.00 and 3 tickets for $5.00.

Chocolate candy sale will be in February.

Other possible fundraisers- Scratch off donation cards, discount cards and another Jerry Garrison bag sale in the Spring.

**Note:  All student profits go into individual student accounts for band related expenses.  The money from the Erwin student accounts will transfer with them to East Rowan High School.  After graduation, the money remaining in that student’s accounts can be transferred to a sibling’s account.

ERWIN BAND: (Mrs. Ferguson)

Football Friday will be on September 23rd.  All 8^th graders will sit with the East Rowan Mustang Regiment to see what it is like to be in Marching Band.  They will learn “Big Blue” and play it along with the band.

Nov. 7^th & 8^th – All County Honors Band auditions

January 7^th & 8^th – All District auditions

Christmas Concert in December – Date to be announced

EAST ROWAN MUSTANG REGIMENT: (Miss Davis)

Liz Crawford is writing the choreography for the color guard and will be receiving payment of $500.00.  There are two volunteers (Chelsie Retalic and Olivia Jones) from Catawba College also assisting with the colorguard.  Clai Honeycutt is assisting the Mustang Regiment this year.  The band receives three stipends from the county and would like to divide the money between Clai Honeycutt ($350.00) and Chelsie Retalic ($150.00) and Olivia Jones ($150.00).

Drumline instructor Steve Robinson worked with the drumline on September 10th

and was paid $150.00.

Miss Davis has received her CDL license.  This will help reduce some of the band expenses for the year.  She has also received her laptop computer.

Band patches for the prior year have arrived and will be provided to the proper students.  Patches will be mailed to the students that have graduated.

Miss Davis expressed appreciation to all the parents that have helped with the band so far this year.  Hunter Safrit and his grandmother were recognized for their help with the hemming and repairing of the band uniforms.

Upcoming Dates:

9/17–Marching Band Preview show at Carson @ 5:30 p.m. (students here 10:00)

        (East Rowan performs at 6:20 p.m., Mass Band performance at 8:30 p.m.)

10/1 – Festival at Providence High School

10/7 – East Rowan Homecoming

10/8 – Mustang Classic

10/15 – Band competition at Eastern Randolph High School

10/22 – Livingstone Homecoming parade

10/29 -  To be announced – looking at three possibilities

Mustang Regiment has practice every Tuesday & Thursday: 3:00 pm – 6:00 pm

Jazz Band has practice on Wednesday afternoons after school

MUSTANG CLASSIC

Date:  October 8^th

In the past Food Lion has given a grant of $5,000.00 for expenses.  Over the past year years they have donated the food and $2,000.00.  For last year (2010) they donated the food and printing of the programs.  This year they are only going to provide the printing for the programs. 

Seven bands have committed.  We are hoping for 10.

Livingstone College will come to perform but needs transportation which will require 3 bus drivers.

Mustang Classic ads – A total of $1100.00 has been sold for ads by 8 students.  Ads will be received until September 20^th at noon and should be provided to Teresa Rufty. 

Food – Any help with donation of food is greatly needed.   It was stressed that if anyone had any connections or resources with a food vendor to please contact them for any possible donations.  Contact has been made with Debbie Suggs, Aldi, Cheerwine and Fleming Candy Company. 

Judges – Last year’s cost was $350.00.  Will try to reduce cost to $300.00 this year.

Trophies - $1600.00 was spent on trophies for last year.  Will see if any old trophies (not used) can be refurbished with new plates to help reduce the costs.

Programs – Programs printed by Food Lion.  Looking into possibility of charging $1.00 for programs.

Admission Fee - $7.00 per person

Custodian Fee - $130.00

Security –Tommie Cato to obtain 3-4 volunteers.  Will also obtain volunteers from Rockwell Rural Fire Department and EMS.

Emcee – Pastor Carl Haynes

Parking – Will need volunteers to help with parking.

Bake Sale – to be provided by Erwin students/parents

Volunteers – Volunteers are greatly needed on this day to help with all types of tasks (concessions, parking, admission, booths, set-up and take-down, etc….)  Tractors and trailers are also needed. 

Other Business:

A voluntary audit of the band funds/accounts will be made.

The By-Laws will be reviewed and possibly amended.  A committee will need to be formed for this.

The next band boosters meeting will be on October 4th, 2011 at 6:30 p.m. in the Erwin Band room.

There being no further business, a motion was made, seconded and approved to adjourn.

Respectfully submitted,

Linda Crouch

Secretary

East Rowan/Erwin Band Boosters

Meeting:  August 9, 2011

The meeting was called to order by Tommie Cato.

ERWIN BAND: (Mrs. Ferguson)

The proposed new budget for Erwin Band this year is $4,518.00.  The increase is due to toner and software expenses and added festival scores.  A motion was made to accept the budget, seconded and approved.

EAST ROWAN MUSTANG REGIMENT: (Miss Davis)

Liz Crawford (North Rowan) is a possible candidate to write the choreography for the color guard.  There is also a need for a drum line instructor.  The approximate cost for each would be $1,500.00.  A motion was made, seconded and approved to move forward with Liz Crawford to help with the choreography.  Searches will continue for a drum line instructor and others to help with color guard instruction and choreography program.

August 18^th will be a fund raising time for students.  They are to go to local businesses to request assistance with fund raising for the Mustang Classic and other band needs.  Instructions on how to act guidelines for asking for donations have been given to all students.

Mustang Classic will be on October 8th.  Ads are being collected for the program at this time.  Many volunteers are needed for this event and a sign-up sheet will be available at the end of the meeting.

Miss Davis is in the process of getting her CDL license.  She will need a parent to volunteer to chaperone on the bus trips when she drives.

Mustang Regiment practice will be every Tuesday and Thursday from 3:00 p.m. until 6:00 p.m.

Upcoming important dates:

August 19^th @ 11:00 a.m. – Parent preview show

August 19^th @ 7:30 p.m. – First football game (students report @ 5:30 p.m.)

September 17^th – Preview show at Carson High School

October 8^th – Mustang Classic

October 21^st – Last football game

Band patches have been ordered for students that participated in Mustang Regiment, Concert Band, Wind Ensemble and Jazz Band for the past year.  Pick up information will be announced when the patches are in.

East Rowan/Erwin Band Boosters Meeting August 9, 2011 (cont.)

The band share fees for this year are $200.00 per student.  The first $75.00 is due on August 10^th, the second $75.00 is due on August 25^th and the final payment of $50.00 is due on September 16^th.  If you have any problems in paying the band fees, please contact Miss Davis.

Questions were brought up regarding the by-laws of the Band Boosters.  Assistant Principal Shannon Long volunteered to review these by-laws prior to the next meeting.  A motion was made, seconded and approved for Ms. Turner to review these documents.

The next band boosters meeting will be on September 13, 2011 at 6:30 p.m. in the Erwin Band room.

There being no further business, a motion was made, seconded and approved to adjourn.

Respectfully submitted,

Linda Crouch

Secretary